In uncertain times, it's important for businesses like yours to always think about how you can deliver value to shoppers and customers. After all, your customers are your company’s most precious asset. If a business doesnt treat its customers well, its reputation might spread, shrinking the customer base, making it harder to acquire new customers when things get back to normal.
Customer service is something every busienss has thought about before, yet it often gets pushed down the list when more important things are coming up, especially in times of crisis.
What if we told you that your customer service strategy could be immensely valuable to your marketing department in difficult times?
In the current climate, the right customer service strategy will help your business keep customers happy, and will bring your customer service team more insights on what you could improve right now. This also allows your marketing team to use happy customers to amplify marketing efforts.
In this article, we’ll run you through different types of customer service, and how you can create useful, unique and relevant content for each of them in order to deliver seamless experiences, even in times of uncertainty.
Online customer services you can implement right now
When your customer service team is repeatedly answering the same questions, it’s time to consider creating a Frequently Asked Questions (FAQ) section on your website. It’s a useful and easy way to add unique, relevant content and assist confused customers in the middle of their purchase journey.
An FAQ page lets you address common pain points to reduce the number of calls. We highly recommend organising your FAQ page by categories, to help your customers find the answer to their question faster, and understand your product or service better. It’s also recommended to make your FAQ pages accessible from any of your channels, such as a website, blog, social accounts. This will save both you and your customers a lot of time.
When first developing a FAQ, start by polling your customer service department and directly reaching out to customers to find the most common and important questions prospects may have.
- Make the FAQ page easy to navigate by creating different categories of questions and showing related questions on individual pages.
- Consider answering some of the questions in a tutorial, a short video, or by leveraging images to clarify your answers.
- Add a search bar that anticipates your customers’ questions as they type.
2. Demos and webinars
If you’ve recently spent some time on social channels, you’ve probably noticed that video has taken over the internet. Video is a great way to share information quickly, clearly and efficiently, especially whilst we're all on lockdown. It’s also extremely useful for visual learners.
To keep your viewers engaged, aim for 1-minute long videos when it comes to demos, tutorials, or help videos, and half-an-hour for webinars, which can be dedicated to teaching customers how to make the most of your service or product.
- Create short explainer videos to help your customers find what they’re looking for.
- Keep the videos short to keep your customers fully engaged.
- Share your most popular and useful videos on social channels.
3. Social support
Your social media accounts might not be the first thing that comes to mind when you think of customer service. However, when looking for answers, customers will be checking all of your brand’s channels. If they’re using Google to look for you, your social channels might be one of the first ones to show up, so it’s important to make sure you’re meeting expectations.
Social media has become an essential tool to reach out to customers and to help them too. Your social media manager or community manager should be trained to answer any question your customers can have or to guide them to the right place to get an answer to their question. By being responsive and helpful, you’re publicly showing potential customers how committed you are to your audience.
- Make sure that someone is constantly monitoring your social accounts and responding to customers as quickly as possible.
- Recycle your FAQ’s content and explainer videos on your social channels.
- In doubt, always share your customer service team’s contact details.
4. On-site help
On-site live chats are another great customer service tool to engage with your existing and potential customers. They offer real-time convenience to customers and help your customer service team build stronger relationships with online shoppers.
Helping your customers out in real time also means your business is more likely to resolve their issues faster, keeping them engaged and interested, and increasing their confidence directly on your product page. This will also help your customer service team move through requests and complaints faster than usual.
Did you know that 44% of online consumers say that having questions answered by a live person while in the middle of an online purchase is one of the most important features a Web site can offer? It's also advised to implement live chat on pages that are converting at a 2% rate or less right now.
- Don’t make the access to the chat over-complicated. Ask for your customers' email addresses and order numbers, that should be enough to get the conversation started.
- Make the chat a pop-up widget on the right-hand side. You don’t want your customers to be looking for assistance, you want them to know it’s always here for them if they need it.
Is email too impersonal to deliver great customer service?
We don’t think so. Email is a great way for customers to know they will be getting an answer to their question, especially when faced with closed live chats and closed phone lines outside of working hours.
Ever needed to chat to a customer service team after 6pm? Yes, we’ve all been through this, and it’s a struggle. Especially in difficult times.
This is why the safest way to contact a customer service team is still email.
The key to a great customer service via email is to come across as a friendly brand who really cares, no matter the circumstances. Things are easily misinterpreted by email, so it's important to be extremely careful. You should also ensure that the first reply comes as soon as possible. Even if the message is merely to let the customer know you've received their request, it shows that your customer’s question or issue is being addressed.
- Use your customer’s first name, and whatever the issue is, always, always apologise.
- Offer one or more (ideally, more) solutions to your customer’s problem.
- If the customer replies to your email, make sure the same customer service assistant picks up the conversation. There’s nothing worse than having to explain your problem all over again.
- We're all a little tense right now, so most of all, be kind and understanding.
6. Customer reviews
Word of mouth is one of the most powerful tools a company can leverage today. The truth is, 84% of consumers do not trust advertisements anymore. Indeed, this year, we observed an 11% decline in trust globally, with 29% of people admitting they don’t trust consumer brands.
Today, 89% of global consumers check online reviews as part of their online buying journey, and 49% of global consumers consider positive reviews one of their top 3 purchase influences.
Collecting reviews is an easy way to create fresh, up to date, and helpful content every day, as well as build a strong customer service using your own customers’ voice.
Some common questions are often answered in your customers’ reviews such as product quality, delivery, or a company’s return policy. Utilising reviews as a customer service tool allows you to answer some of your visitors’ questions via user-generated content. By encouraging your customers to leave reviews, and by showcasing your customers' feedback, you’re helping other customers who might be looking for additional information.
Online reviews are also another great tool to assist customers having issues with their order, or to thank loyal customers. Indeed, third-party review platforms allow you to interact with customers leaving online reviews, answer their questions, and help solve their issues.
- Encourage your customers to leave feedback by sending them review invitations.
- Use your customers’ feedback as insights to identify what your customer service team could improve
- Use user-generated content to answer some of your new visitors’ common questions.
- Don't forget to showcase your online reviews across different channels and touchpoints of the journey to improve engagement and conversion rates.
Providing different types of customer service in difficult times can help keep your customers engaged, convert more, reduce churn and turn existing customers into loyal brand advocates.
We understand it's a difficult time for every business out there, but delivering great customer service is more important now than ever before.
If you'd like to find out how reviews and customer service can help you out in difficult times, read our newest guide to reviews below.